Prime Project Administrator- Portland, ME

Veritas Prime specializes in Human Capital Management technology. We are dedicated to providing clients with the best service, focusing on our founding principles: Truth. Excellence. Veritas Prime has deep expertise in the cloud and hybrid consulting space with advisory, design, implementation, and support services.

We are proud of our culture at Veritas Prime. We support one another, believe in knowledge sharing, encourage professional development, celebrate our successes, and have fun.  (Spoiler: the link brings you to a video from our latest company trip in Costa Rica!)

Job Summary: 

As a Project Administrator at Veritas Prime, you will play a crucial role in supporting project management activities across various teams. You will assist in organizing project tasks, monitoring timelines, and ensuring that all project documentation is accurate and up-to-date. This role is designed for someone with a keen eye for detail and a passion for supporting successful project outcomes.

Location: 
This position will work from our Portland, ME office, with the option to work 2 days per week from home. Please note that this office will be moving to Yarmouth in the near future. 

Salary Range:

The salary range for this position is $70,000 - $90,000 depending on experience. 

Supervisory Responsibilities:
This role will not have direct reports at this time

Duties/Responsibilities:

• Assist Program/Project Managers in developing project documentation, tracking milestones, and ensuring all project deliverables are on schedule.
• Coordinate meetings, prepare agendas, and document meeting minutes.
• Maintain and update project documentation, including status reports, action items, and project/milestone plans.
• Ensure that all project documentation is stored securely and is easily accessible to relevant team members.
• Act as a liaison between project team members, ensuring that all parties are informed of project updates and changes.
• Prepare and distribute regular status updates to stakeholders.
• Monitor progress on project tasks and follow up with team members as needed to ensure timely completion.
• Assist in tracking project budgets and expenses.
• Support Program Management Office Leadership in departmental activities and administrative tasks.

Required Skills/Abilities:

• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Proficiency in using project management tools such as Smartsheet, MS Office, or similar.
• Ability to work independently and collaboratively within a team.

Education and Experience:

• Associate’s degree or equivalent experience in project management or a related field.
• Experience in a support role within a project management environment is preferred but not required.
• Familiarity with SAP SuccessFactors or other HRIS systems is a plus but not necessary.

Physical Requirements:

• This position requires periods of sitting at a desk and working on a computer.

Interested in this position, but aren’t sure you’re qualified?  Apply anyway!  We are a growing organization and frequently create new roles and opportunities.  Even if we don’t have a position that meets your qualifications and experience at this time, we might in the near future.

All offers of employment are dependent upon a successful background check.

Veritas Prime exudes Truth and Excellence in all aspects of our business, including in our hiring practices.  Veritas Prime is an Equal Opportunity Employer and seeks to have a diverse workforce and will not discriminate on the basis of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or other legally protected characteristics. Everyone should have a seat at the table. Veritas Prime is committed to ensuring it has an inclusive workplace for all employees.