Executive Assistant to the C-Suite

Executive Assistant to the C-Suite

Location: Hybrid –Orlando, FL 
Department: Office of the Executive Leadership Team
Reports To: COO

Overview

Veritas Prime is seeking a detail-oriented and resourceful Executive Assistant to provide high-level administrative and operational support to key members of our business and operations leadership team. This role supports multiple executives — including the Chief Revenue Officer, Chief Delivery Officer, President of BPaaS, Chief Payroll Officer, and Chief Financial Officer — helping them stay organized, informed, and focused on the company’s strategic priorities.

The ideal candidate will bring exceptional organizational skills, strong communication abilities, and a collaborative approach to managing priorities across multiple departments in a fast-paced, global consulting environment.

Key Responsibilities
Administrative & Executive Support
Provide day-to-day support to multiple executives, managing calendars, meeting coordination, and travel logistics.
Prepare and organize materials for meetings, presentations, and internal communications.
Track key action items and ensure timely completion of deliverables.
Assist in expense reporting, budget tracking, and administrative documentation.
Manage sensitive information with professionalism, discretion, and confidentiality.

Meeting & Communication Coordination
Schedule and coordinate recurring team meetings, leadership calls, and business reviews.
Capture meeting notes, summarize action items, and distribute key takeaways to relevant stakeholders.
Support the preparation of slide decks, reports, and dashboards for departmental and company-wide updates.
Facilitate clear and timely communication between executives, teams, and cross-functional stakeholders.

Operational Support & Process Management
Assist in the execution of business operations initiatives, including sales, delivery, finance, and payroll coordination.
Help maintain consistent processes and documentation across departments.
Coordinate logistics for offsites, planning sessions, and internal events.
Support project-based tasks or ad-hoc initiatives led by members of the leadership team.

Qualifications
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
3–5 years of experience supporting multiple executives, ideally within a consulting, technology, or professional services organization.
Strong organizational and time-management skills, with the ability to juggle multiple priorities simultaneously.
Excellent communication and interpersonal skills.
High proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Teams, Zoom, etc.).
Proven ability to maintain confidentiality and demonstrate sound judgment.
Collaborative and adaptable, with a proactive approach to problem-solving.

What You’ll Bring
A can-do attitude and a service-oriented mindset.
The ability to stay several steps ahead of what your executives need.
A high level of professionalism and accountability.